Why verification readiness should be continuous
Verification requests often create pressure because supporting records are spread across folders, systems and email trails. Response quality declines when retrieval is slow.
Treating verification readiness as a continuous process reduces disruption and improves submission confidence.
Core documents to keep prepared
A verification-ready business maintains reconciled records and clear document indexing so finance teams can produce complete responses quickly.
- VAT working papers linked to source transaction evidence
- Bank reconciliations with reviewed exception notes
- Debtor and creditor schedules matched to ledger balances
- Management sign-off logs for key compliance submissions
Response workflow and ownership
Define one response owner, one technical reviewer and one escalation contact. This prevents duplicated communication and inconsistent evidence packs.
Time-box the process with internal checkpoints before final submission to reduce quality risk.
Long-term benefits of verification discipline
Businesses with strong verification routines usually improve overall record quality, shorten month-end cycles and reduce compliance-related firefighting.
The same controls that strengthen SARS response quality also support better executive reporting confidence.